ORGANIZATION AND AREA INFORMATION: Nestled in the central part of Southeastern Arizona’s Gila Valley, the City of Safford is a thriving rural Arizona City. With a population of just over ten thousand, it is the largest municipality in Graham County. Incorporated as a town in 1901 and becoming a city in 1955, Safford has become the major hub for Southeastern Arizona. The City of Safford as an organization has multiple different departments and over 230 staff members including full-time employees, seasonal employees, volunteer firefighters and councilmembers to staff all the different positions at the City. The City also provides all utilities for its residents and other residents in surrounding areas. In addition to the major utilities of gas, water, electric, sewer, and sanitation, the City has a landfill and airport that service the county.

SUMMARY:

Under general supervision of the Human Resources Officer, provides journey level support and administrative assistance to the Human Resources Officer by coordinating office and administrative activities. The Human Resources Analyst assists in administering human resources policies and procedures. The Human Resource Analyst will run the daily administrative functions of the Human Resource (HR) department including onboarding, personnel changes, benefit, and leave requests, and applying company policies and practices.

DISTINGUISHING CHARACTERISITICS:

This is a singular tiered position that reports directly to the Human Resources Officer.

ESSENTIAL JOB FUNCTIONS:

Essential functions, as defined under the Americans with Disabilities Act,
may include any of the following tasks, knowledge, skills and other characteristics. The list that follows is notintended as a comprehensive list; it is intended to provide a representative summary of the major duties and
responsibilities. Incumbent(s) may not be required to perform all duties listed, and may be required to perform

JOB DESCRIPTION
additional, position-specific tasks. The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description.
• Coordinates pre-employment fingerprinting and medical screening/testing requirements. Collaborates with departmental managers to understand skills and competencies required for openings.
• Conducts and facilitates onboarding process for new hires to include any required new hire testing. Collects and enters new hire data into personnel/payroll system, i.e., taxes, direct deposit, address information, etc. Provides benefit information and instructs new hires on entering benefits data as required. Updates data in payroll/personnel system when applicable. Conducts new hire orientation and ensures the new hire experience is exceptional and welcoming. Provides recommendations to improve the new hire onboarding experience to the HR Officer. Maintains the onboarding orientations by continually edited and updating the presentations and then uploading them to the intranet.
• Prepares the Human Resources training room for orientation to include new hire packets (gifts, notepads, pens). Stocks water, coffee and snacks for orientation.
• Acts as a primary liaison with insurance provider(s), keeping current on changes and events. Coordinate new enrollments, qualifying event changes, and training for employee benefits programs.
• Assists the HR Officer and HR Specialist as needed with annual significant/large projects such as ACA-1095’s, pool staff onboarding and open enrollment.
• Handles employment-related inquiries from applicants, employees, and supervisors, referring complex and/or sensitive matters to the appropriate staff.
• Maintains compliance with federal, state, and local employment laws and regulations, and recommended best practices; reviews policies and practices to maintain compliance. Completes the annual EEO-4 federal reporting requirements.
• Gathers and analyzes data with useful HR metrics, like time to hire and employee turnover rates. Runs complex reports and interprets the data to complete state and federal reportings. Maintains employee tracking spreadsheets.
• Processes employee work related injuries to include associated leaves (FMLA), work restrictions, OSHA recording, and drug and alcohol testing determination. Completes the annual Survey of Occupational Injuries and Illnesses with the U.S. Department of Labor Bureau of Labor Statistics.
• Serves on the Employee Appreciation Committee (EAC) in accordance to the EAC guidelines, this may include serving in different capacities and in different vacant committee positions.
Coordinates Human Resources responsibilities for the Employee Appreciation Committee, to include running errands, creating shopping lists, planning and creating decorations, meal/cater ordering, etc.
• Maintains electronic personnel files. Maintains other files when needed (electronic and hard copy) with current and easy to retrieve information.
• Tracks sick leave eligibility making changes when needed. Facilitates and tracks Family Medical Leave (FMLA) and other leaves as required. Completes various surveys and other requested reports.
• Answers the telephone, greets visitors to the department and provides appropriate information and assistance.
• Processes all types of personnel changes to include new hires, terms, wage increases, probationary
increases, employee transfers/promotions and benefit qualifying events.
• Coordinates and finalizes out processing of retirees and other separations for the organization,
including submitting health insurance information to ASRS for retirees for the ASRS premium subsidy.
• Keeps SOP’s in the Human Resources Notebook current, thorough and easily understandable for other HR team members interpretation.
• Assists in training new Human Resources staff as needed.
• Assist in the communication, interpretation, and upkeep of employee handbook, employee
directory, and organizational chart, and contributes to the development of policies.
• Conducts exit interviews and reports findings to the HR Officer related to concerns and trends that need addressed.
• Performs other duties as assigned.
MINIMUM QUALIFICATIONS:
Education, Experience, Certifications and Licenses:
• High School diploma or equivalent GED certificate.
• Bachelor’s Degree in Human Resources, Office Administration or a related field, and;
• Two (2) years’ work experience in Human Resources, Payroll, Benefits Administration or a related field;
• OR an equivalent combination of training and experience that provides the required knowledge and skills.
• Ability to become certified as a professional in human resources from a nationally recognized
Human Resources association such as SHRM or HRCI within the first year of employment.
• Ability to become a Notary Public within three (3) months of hire date. (required to maintain employment).

Required Knowledge and Skills:
• Knowledge of processing requirements and procedures for payroll, benefits and other personnel documents.
• Knowledge of office practices, procedures and equipment.
• Knowledge of office management techniques.
• Skill in maintaining confidentiality of information.

JOB DESCRIPTION
• Skill in planning and performing complex administrative office coordination duties.
• Skill in operating a computer and related software (i.e. Microsoft Office Applications, Office365, etc.).
• Skill in researching and analyzing data and information to develop, evaluate and present alternative recommendations.
• Skill in communicating effectively both orally and in writing.
• Skill in reading, interpreting, applying, and explaining codes, rules, regulations, policies and procedures.
• Skill in establishing and maintaining effective working relationships.
• Excellent interpersonal, negotiation, and conflict resolution skills.
• Excellent time management skills with a proven ability to meet deadlines.

ENVIRONMENTAL FACTORS & CONDITIONS/PHYSICAL REQUIREMENTS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Work is performed in an office environment.
• Subject to standing, walking, sitting for extending periods of time; bending, reaching above the shoulders and horizontally to retrieve files and supplies; kneeling, and occasional lifting of objects up to 50 pounds.