Assistant Director of International Admissions

Job ID: 14572

Location: Bellevue College

Full/Part Time: Full Time

Regular/Temporary: Regular

Position Summary

The Assistant Director of International Admissions (ADIA) reports to the Director of International Education (IE) and currently supervises three full-time International Admissions Specialists. The ADIA is responsible for increasing efficiency without compromising accuracy to admit qualified international applicants with a high level of customer service. Working closely with the Pre-Arrival and International Advising teams, the ADIA plays a key role in converting new admits to enrolled status by navigating new students to placement testing, initial advisement, class enrollment, payment, and orientation to ensure yield every quarter.

The ADIA's four primary areas of responsibilities are: 1) managing all aspects of international admission operations, 2) ensuring compliance with the F-1 and J-1 visa regulations relatives to admissions, 3) tracking international student data, and 4) co-leading the anticipated departmental database migration project with a third-party vendor and BC ITS team and handling ongoing technical issues with the database.

The ADIA serves as a Designated School Official (DSO) and Alternate Responsible Officer (ARO) and carries a caseload to work directly with applicants and agents. The position serves applicants without appointments in need of a change of status or reinstatement consultation. The ADIA works on-campus at least four days and one day remotely until further notice. This may change based on the business needs of the department. The position may work occasional evenings, weekends, and may travel domestically or internationally as directed by the director of IE or the director of International Recruitment.

Pay, Benefits & Work Schedule

Position Salary Range: $70,037/year - $98,052/year

The salary information shown above is a general guideline only. The salary will be determined based on candidate's qualifications and related experience, as well as market and business considerations. Typically, new hires start no higher than $77,041/year based on Bellevue College Exempt salary schedule.

We offer comprehensive compensation package with salary and benefits as the main components. Generous https://www.bellevuecollege.edu/hr/benefits/ is offered through Washington State plans that includes multiple medical, dental, life and disability coverage choices for employees and dependents; choices of retirement and deferred compensation plans; paid holidays, sick, and vacation plans; transit program, reduced tuition, employee discounts and memberships, etc.

The employee is scheduled to work 40 hours per workweek. This position may be eligible for the overtime provisions of the Fair Labor Standards Act; salaries below the https://lni.wa.gov/forms-publications/F700-207-000.pdf is eligible for overtime pay.

About The College

Bellevue College is a diverse student-centered, comprehensive and innovative college, committed to teaching excellence that advances the life-long educational development of its students while strengthening the economic, social and cultural life of its diverse community. Bellevue College is located just 10 miles east of Seattle where we serve a student population of over 54% students of color and over 1,300 international students. The college promotes student success by providing high-quality, flexible, accessible educational programs and services; advancing pluralism, inclusion and global awareness; and acting as a catalyst and collaborator for a vibrant region.

We strive to create a vibrant and inclusive campus community that supports a diverse student body, faculty and staff. As an essential part of our https://www.bellevuecollege.edu/about-us/future-vision/vision-values-mission/, diversity, equity and pluralism are promoted and fostered in all aspects of college life. By enriching student life through leadership opportunities, personal learning and cultural experiences, we are committed to building an inclusive and diverse campus community that fosters creativity, innovation and student success.

For more information, visit https://www.bellevuecollege.edu/facts/.

About the Department

International Education (IE) provides support for students primarily on F-1, J-1, and some other non-immigrant visas who plan to enroll in college-credit, International High School Completion (IHSC), Bridge Pathway, International Business Professions (IBP), Intensive English, and short-term customized programs. IE services include international marketing and recruitment, admissions, pre-arrival, advising (academic, F-1 and J-1 visa rules, and cultural), class enrollment, accident and sickness medical benefit matters, student engagement, and housing referrals. IE works with on and off-campus partners to develop and deliver international student programs that support student success, retention, and program completion. In addition, IE acts as a liaison between Bellevue College international students, faculty, administrators, and the U.S. Department of Homeland Security.

Essential Functions

F-1 & J-1 International Admissions Management:

F-1 student visa admissions:

• Conform to the College's admission policies and procedures by updating departmental specific requirements and ensuring admission specialists review applications to admit qualified applicants in a timely manner.
• Maximize applicants' access to admissions specialists by ensuring adequate staffing and caseloads.
• Process concurrent and non-F-1 applications.
• Assist unscheduled walk-in applicants, calls, and emails about application status.
• Resolve complex admissions and initial immigration cases and address complaints.
• Conduct periodic outreach to applicants in 'pending' status to convert them into 'reviewing 'status. Identify barriers, collect and analyze data to recommend possible solutions to the IE management team.
• In consultation with the director of International Education (IE), update and document internal procedures relative to international admissions and the Designated School Officials' (DSO) duties.
• Coordinate with the Pre-Arrival and the Advising teams to update communication plans and contents for pre-arrival messages to admitted students.
• Act as a back-up international admission specialist when direct reports are on leave and/or during the peak periods to assist applicants in timely manner.

J-1 student visa admissions:

• Provide entry advising services to prospective J-1 students about the programs, requirements, deadlines, cost estimates, visa regulations including reinstatement to help students make an informed decision.
• Work with the Responsible Officer (RO) to review, process, and admit qualifying J-1 applicants and issue DS-2019 form.
• Facilitate initial J-1 student check-in, orientation, and hand-off to the Assistant Director of International Advising & Support for ongoing academic and immigration needs.

System & Data Management within Admission Functions:

• Review and optimize all admission related forms within Terra Dotta to simplify online application processes.
• Review nightly updates daily to resolve all integration issues relative to admissions and give solutions to applicants in a timely manner.
• In collaboration with the Assistant Director of Advising & Support, work with Terra Dotta (TD) and BC ITS to maximize the product functionality such as batch system. Increase accuracy of data shared among critical systems including Terra Dotta, ctcLink, Target X and SEVIS.

Leadership and Supervision of the International Admissions Team:

• Supervise the full-time employees by motivating, delegating tasks, following up, crafting and revising position descriptions, hiring, training, scheduling, evaluating performance, resolving conflicts, and consulting the director of IE when dealing with conflicts that may lead to disciplinary actions or termination.
• Direct the workflow of the daily international admissions by establishing priorities, fostering effective communication and teamwork, and defining shared goals to meet the targets.
• Work with the director of IE to identify and facilitate collaboration with internal and external partners to ensure IE services are in alignment with the regulations and academic pathways.
• Serve in the hiring committee for internal positions as needed.
• Lead the admission team meeting.
• Attend the IE management team meeting and bring issues and ideas from the Admissions team for consideration and implementation.

Designated School Official (DSO) & Alternate Responsible Officer (ARO):

• Perform all DSO duties relative to admissions for F-1 visa programs such as issuing I-20, processing reinstatement cases, releasing initial transfer-out cases, terminating no-shows, and assisting the Advising team with change of education level as needed.
• Assist applicants with change of status or initial entry decisions.
• Serve as back up for quarterly change of education level processes as needed.
• Verify authenticity of application documents and report any sign of fraudulent documents to the Student and Exchange Visitor Program (SEVP) Response Center (SRC) as directed by SEVP.
• Perform all ARO duties relative to admissions for J-1 student visa program such as issuing DS-2019, processing reinstatement cases, releasing initial transfer-out cases, terminating no-shows, updating change of education level and financial sponsorship change and more.
• Stay current with regulatory updates on F-1 and J-1 visas and make recommendations on adjusting IE services as needed.

Database Migration Project:

• Co-lead an anticipated departmental database migration project with a third-party vendor and BC's ITS team and handle ongoing technical issues with the database.
• Represent the department to the vendor and ITS by articulating the departmental needs.
• Review available knowledge-based resources and training.
• Routinely meet with the stakeholders and inform the department of progress.
• Develop and schedule training for staff, applicants, and partners.

Data Reporting:

• Consistently track and extract international student enrollment data to create quarterly reports and store in IE SharePoint site.
• Complete the annual IE Open Doors reports and surveys with accuracy.
• Generate the quarterly new students expected arrival reports and share with IE staff to organize efficient new student placement and enrollment services.

Other

• Perform other duties as assigned.

Minimum Qualifications

• Bachelor's degree from an accredited institution; relevant years of experience can be substituted on a year-for-year basis.
• Two (2) years of Designated School Official (DSO) experience preferably at a higher education setting.
• Two (2) years of international admissions experience at a higher education in the United States preferably at two-year colleges.
• One (1) year experience in supervising employees.
• Demonstrated attention to detail and organizational skills.
• Demonstrated ability to write and speak persuasively in business settings.
• Experience in exercising independent judgement, effective decision-making and problem-solving skills while maintaining confidentiality and composure in a fast-paced environment.
• Proficient in MS Suite and ability to learn new programs.
• Must be a U.S. citizen or a permanent resident to serve a DSO and ARO.
• Ability to work on-campus at least 4 days a week and occasional evenings and weekends.

Preferred Qualifications

• Master's degree from an accredited institution.
• One (1) year of Alternate Responsible Officer (ARO) experience at a higher education setting.
• Two (2) years of supervisory experience of classified employees including hiring, training, and conducting performance evaluation.
• Experience with Terra Dotta, PeopleSoft (ctcLink), and Salesforce (Target X).
• Knowledge of round-trip data transfer connectivity of ctcLink, Terra Dotta, and SEVIS.

Conditions of Employment

Bellevue College intends to provide a drug-free, healthy, safe, and secure work and educational environment. Each employee is expected to report to work in an appropriate mental and physical condition to perform her/his/their assigned duties.

Bellevue College employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

Sexual Misconduct and Background Check:

Prior to start of employment, finalists(s) for this position will be subject to a pre-employment background check as a condition of employment. Information from the background check will not necessarily preclude employment, but will be considered in determining the applicant's suitability and competence to perform in the position.

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under https://app.leg.wa.gov/RCW/default.aspx?cite=28B.112.080.

Check frequently in your inbox, spam, junk, clutter email folders for any communication regarding the next steps from Bellevue College and our background check partners.

Reference Check:

Reference checks may include, but are not limited to, contacting references and verification of work experience, and/or past job duties.

Other Information

• This position is NOT eligible for relocation allowance.
• This position is NOT eligible for sponsorship for employment-based visa.

How To Apply

Applications received by 1/27/2025 will be given full consideration. Applications received after that date may be considered until the position is filled.

All individuals interested in this position are encouraged to apply. Your application must include a complete online application and all of the required documents below to be considered complete. Any application that does not provide all requested information will not be considered for the position (only submit required documents with the application, additional documents will not be reviewed.) Please review https://www.bellevuecollege.edu/work-at-bellevue/applying-for-jobs-tips/ before applying. Current Bellevue College employees should apply the position through Employee Self Service.

Required application materials:

• Attach a Cover Letter (min 1 pg., max 2 pgs.)
• Attach a Resume
• Attach a Diversity Statement (min 1 pg., max 2 pgs.) that addresses the following: Describe and provide specific examples of how your educational and/or professional experiences, background or philosophy demonstrate your commitment to diversity and equity, and how these prepare you to contribute to Bellevue College
• Complete Job Questionnaires if applicable

Contact:

If you have questions with regards to the application or the hiring process, please contact Office of Human Resources at 425-564-2274 or email to mailto:jobs@bellevuecollege.edu.

EEO Statement

Bellevue College does not discriminate on the basis of race, color, national origin, language, ethnicity, religion, veteran status, sex, sexual orientation, including gender identity or expression, disability, or age in its programs and activities. Please see policy 4150 at https://www.bellevuecollege.edu/policies/. The following people have been designated to handle inquiries regarding non-discrimination policies: Title IX Coordinator, 425-564-2641, Office C227, and EEOC/504 Compliance Officer, 425-564-2178, Office B126.

Applicants with disabilities who require assistance with the recruitment process may contact mailto:hraccommodations@bellevuecollege.edu .

To apply, visit https://apptrkr.com/5927374

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