Salary Range: $28.67 - $34.12 Application Deadline: 12/29/2024

ABOUT THE ORGANIZATION

Truckee Meadows Water Authority (TMWA) is a not-for-profit, community-owned water utility, overseen by elected officials and citizen appointees from Reno, Sparks and Washoe County. TMWA has a highly skilled workforce who ensure the around-the-clock treatment, delivery and availability of high-quality drinking water for more than 400,000 residents of the Truckee Meadows.

We are looking to hire an Accounts Payable Representative, to join our Finance Department.

ABOUT THE POSITION
The Accounts Payable Representative plays a crucial role in ensuring the smooth operation of the Accounts Payable area of TMWA’s Finance Department. This role involves handling a range of skilled and unskilled tasks to maintain an orderly workflow. This role will be responsible for:

• Reviewing, analyzing, and verifying the consistency, completeness, and accuracy of items entered into the accounts payable system. This includes validating against purchase orders and understanding the relationship between accounts payable and purchasing functions.
• Researching and resolving discrepancies or errors in invoices.
• Processing invoices and expense reports for payment within the accounts payable system in a timely manner.
• Conducting weekly accounts payable check runs, preparing check register reports, and issuing checks in coordination with the bank.
• Interpreting vendor W-9 information and managing 1099 records.

• Working independently on accounting and data entry tasks as trained.
• Effectively and efficiently resolving customer and vendor inquiries.
• Providing guidance on accounts payable policies to internal and external customers.
• Handling additional clerical tasks as assigned.

MINIMUM REQUIREMENTS
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the minimum requirements is:

Required Experience: 3 to 5 year’s experience handling accounts payable transactions, accounts receivable transactions, cash transactions, or general bookkeeping entries in a financial software program.   The position may be required by Company to pass written and/or proficiency tests covering any of the following qualifications:

Knowledge, Skills and Abilities:

• Typing speed of 40 wpm with accuracy.
• Ability to perform basic arithmetic calculations.
• Knowledge of routine accounts payable operations, including 1099 and W-9 procedures.
• Proficiency in operating office machines and personal computers.
• Strong skills in Microsoft Office applications.
• Ability to work independently and make informed decisions.
• Effective communication skills for interacting with customers and vendors, both orally and in writing.

Additional Qualifications: Candidates may be required to pass written and/or proficiency tests covering:

• Typing speed and accuracy.
• General math skills.
• Accounts payable procedures.
• Operation of office machines and PCs.
• Microsoft Office proficiency.

Must have working-level knowledge of the English language including reading, writing, and speaking English.

CERTIFICATIONS, LICENSURE & SPECIAL REQUIREMENTS

Employment is contingent upon successful completion of a background investigation during hire and periodically thereafter during employment.

TMWA is an equal opportunity employer.  It is TMWA’s policy to provide equal employment opportunity to all employees and applicants for employment without regard to race (including traits associated with race, such as hair texture and protective hairstyles), color, gender, religion, age, national origin, social or ethnic origin, sexual orientation, gender identity or expression, marital status, pregnancy, disability, military and/or veteran status or any other characteristic protected by law. TMWA’s commitment to equal opportunity includes all terms, conditions, and privileges of employment, including but not limited to recruiting, hiring, job placement, training, compensation, benefits, discipline, advancement, and termination.

All decisions affecting any terms and conditions of employment, including recruitment, hiring, assignment, training, compensation, promotion, salary, disciplinary action, and an employee’s caregiving responsibilities, will be made without regard to race (including traits associated with race, such as hair texture and protective hairstyles), color, gender, religion, age, national origin, social or ethnic origin, sexual orientation, gender identity or expression, marital status, pregnancy, disability, military and/or veteran status or any other characteristic protected by law. 

TMWA complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact Human Resources at hr@tmwa.com or 775-834-8294.

TMWA is committed to providing a safe work environment and to fostering the health and well-being of our employees. That commitment is jeopardized when any of our employees illegally use drugs at home or at work, comes to work under the influence, possesses, distributes, or sells drugs in the workplace, or abuses alcohol on the job. As part of our commitment to safeguard the well-being of our employees and to provide a safe environment for everyone, TMWA has established a drug-free workplace policy.