Administrative Assistant

Administrative Assistant, Part-Time

Ministry: Pregnancy & Adoption Support
Primary Office: Fairfax
Hours per Week: 20

Starting Hourly Rate: $21.59

Staff Supervisor: Adoption Supervisor
Telework Available: Hybrid

Position Description:
The office administrative assistant for Catholic Charities Pregnancy & Adoption Support provides strong customer service as the primary point of contact for incoming phone calls and emails. The position handles a wide range of administrative tasks and requires a strong knowledge of administrative processes, policies and practices including bookkeeping.

Position Responsibilities:

• Knowledgeable in ministry policies and procedures to screen and refer inquiries for help or services through PAS, CCDA or the wider community resource base.
• Manages office supplies
• Prepares vouchers, handles invoices and expense accounts
• Maintain databases, updating client data records and assisting with reports
• Provide administrative support as needed
• In collaboration with the Office of Volunteers, manages and coordinates volunteers.

Other Duties:
• Assist with logistics, running errands, manage off site storage
• Manages the baby closet( located in Woodbridge) including donations and delivering goods to clients
• Willing to uphold Catholic social teaching. Commitment to mission, goals, and services of Catholic Charities Diocese or Arlington.

Qualifications & Skills:

• Bilingual Spanish/English preferred
• Demonstrates flexibility and willingness to adapt to changes in the work environment, embracing new challenges and processes with a positive attitude. Able to manage and thrive in an evolving workplace.
• Proficiency in Microsoft office and other relevant software including databases required
• Effective communication and interpersonal skills required
• Ability to handle sensitive and confidential information per HIPAA and Agency guidelines

Education and Experience:

• 1-2 years of experience in and administrative office support tole preferably in a non-profit organization.
• Experience providing customer service preferred

Physical Demands: While performing the duties of this job, the employee is occasionally required to sit for periods of time and light lifting up to 25lbs.

BENEFITS: Vacation, Sick, 16 paid holidays in 2024, Employee Assistance Program.

Thank you for your interest in joining Catholic Charities, Diocese of Arlington in the crucial work we do. Catholic Charities appreciates the time and effort it takes to submit an application.