PRIMARY RESPONSIBILITIES

• Assist with managing faculty schedules, conferences, and travel, including completing reimbursement forms.
• Answer phone calls and direct to appropriate office or take message.
• Plan and oversee receptions for departmental events.
• Produce and post filers for departmental events.
• Operate office equipment, such as phone systems, copiers, fax machines, and/or computers. Coordinate the maintenance and repair of office equipment.
• Submit work order requests to resolve office/building issues.
• Sort and route incoming correspondence. Prepare outgoing mail.
• Data entry, prepare reports, letters, spreadsheets, and other documents, including EAFs (Employee Action Form) and EPAF (Student Employee Personnel Action Form), using work processing and database forms and software.
• File and retrieve documents, records, reports, and other materials.
• Maintain supply inventory, anticipate needed supplies, place and verify orders.
• Coordinate and place book orders per established processes and timeline.
• Assist in maintaining the department websites in coordination with Chair, including loading course evaluations and other records on shared departmental drives.
• Monitor and reconcile budget to track expenditure using appropriate system.
• Assist in the preparation and/or proctoring of examinations.
• Hire student workers, manage their schedule, and time approval.

 

MINIMUM REQUIREMENTS

• High school diploma/GED.
• Ability to communicate effectively and grammatically, both orally and in writing.
• Strong interpersonal skills and the ability to work effectively with others.
• High degree of flexibility.
• Ability to maintain emotional control under stress.

 

PREFERRED QUALIFICATIONS

• Some college work.
• Office and administrative experience.

 

ADDITIONAL INFORMATION

This position is 40 hours per week- 20 hours per week in each department.

 

If this sounds like the job for you, apply online at: https://hr.udallas.edu/apply/