Administrative Specialist I

Planning Department

Nassau County Board of County Commissioners

96135 Nassau Place, Suite 5

Yulee, FL 32097

www.nassaucountyfl.com

Nassau County is 726 square miles of natural beauty located in the northeast corner of Florida along the Atlantic Ocean and Interstate 95. With 13 miles of pristine beaches, hundreds of miles of rivers, historic downtown Fernandina Beach, and an expanding economy. The combination of rich history, rural charm, natural resources, quality-of-life, and proximity to strategic installations provides Nassau County with unparalleled potential.  Part of the Jacksonville Metropolitan Area, Nassau County has a population of 101,501 and a regional population of 1.6 million, the Florida Bureau of Economic and Business Research (BEBR) estimates that Nassau County grew by 4.92% last year ranking as the 4th fastest-growing county, by percent growth, in Florida [2nd among counties with a population of at least 80,000]. BEBR predicts Nassau County will be the sixth fastest-growing county in the State of Florida over the next 10 years with a projected population expansion of 33% resulting in over 121,600 people calling Nassau County home.

To view the position description or submit your application for consideration, visit: https://www.governmentjobs.com/careers/nassaucountyfl/

Under occasional supervision, performs a variety of routine to moderately complex administrative and clerical work to help maintain efficient and effective office operations.

• Answers the telephone; provides information as requested and/or forwards calls to appropriate staff person; takes messages as needed.
• Greets and assists office visitors.
• Composes, types, prepares, processes, files, copies and/or transmits a variety of documents, which may include correspondence, reports, notices, permit/license applications, agendas, meeting minutes, budget documents, maintenance requests, grant applications, charts, spreadsheets, manuals, work orders, various forms, logs, etc.
• Performs a variety of routine to moderately complex administrative duties in support of department activities, which may include but are not limited to scheduling appointments, maintaining calendars, taking and transcribing dictation, compiling and researching data for reports and/or meetings, establishing and maintaining files, making travel arrangements, maintaining department inventory records, scheduling use of facilities, maintaining databases, assisting with budget preparation, etc.
• Performs a variety of routine clerical work as required, which may include but are not limited to copying and filing documents, retrieving files, sending and receiving faxes, entering computer data, processing daily mail, ordering office supplies, maintaining employee/volunteer time records, assembling/collating materials, preparing labels, etc.
• May perform routine bookkeeping work as required, including assisting with budget preparation, processing invoices, preparing requisitions, receiving and receipting various payments, preparing bank deposits, processing and distributing payroll, balancing statements, maintaining various accounts, maintaining petty cash, etc.
• May prepare meeting agendas, attend meetings and prepare/distribute meeting minutes.
• Assists with the planning and coordination of specific department functions and activities as required.
• Administers the use and maintenance of office computer systems, as directed.
• Receives and responds to inquiries, requests for assistance and/or complaints from County employees, outside agencies and the public.
• Completes special projects as assigned.
• Performs duties of other clerical personnel as required in their absence.
• Interacts and communicates with various groups and individuals such as the immediate supervisor, co-workers, County personnel, Board/Committee members, vendors and the general public.
• Operates a variety of equipment, which may include a computer, typewriter, fax machine, copier, telephone, calculator, postage meter, printer, scanner, etc.
• Attends and remains at work regularly and adheres to policies and procedures regarding absenteeism and tardiness.  Provides adequate notice to higher management with respect to vacation time and leave requests.
• Performs related duties as required.

Department Specific Duties:

• Provides moderate to highly complex administrative support to the Planning Department which includes but is not limited to preparing/processing correspondence, preparing/processing memos, scheduling appointments, taking/transcribing notes during meetings, preparing travel, hotel reservations, processing check requests and providing traveling directions, etc.
• Assists the Management Analyst with the preparation and assembly of interactive BOCC and Planning and Zoning Board agendas and expansion packets to be included in regular and special meetings as required.
• Assists the Management Analyst in the agenda process for Planning and Zoning Board meetings and other County departments and advisory board meetings including system training and guidance.
• Formulates procedures for systematic retention, protection, retrieval, transfer, and disposal of records associated with the agenda process.
• May coordinate the preparation of routine/non-routine correspondence and resolutions/proclamations of a complex and/or sensitive nature, as needed.
• Manages inventory and maintains office equipment and supplies for the Department.
• Distributes information pertaining to County procedures and policies; makes appointments; and refers questions to appropriate individuals.

(These essential functions are not a complete statement of all duties required of the job. Employees will be required to perform such other related job duties as may be assigned or required.)

Requires a high school diploma or GED equivalent supplemented by three (3) or more years of responsible administrative or clerical work experience or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities.  May require a valid State Driver’s License.

The range for this position is $16.9739 - $25.8282/hour. The County provides a comprehensive benefits program and participates in the Florida Retirement System (FRS) and has a 3% employee contribution requirement. Voluntary supplemental 457 deferred compensation retirement is also available. For additional benefit information, visit: https://www.nassaucountyfl.com/243/Employee-Benefits.

Nassau County is a Drug Free Workplace & Equal Opportunity Employer; Nassau County values the service veterans and their family members have given to our country and that the County supports the hiring of returning service members, military spouses, and their family members as such this position is eligible for Veterans’ Preference in accordance with applicable laws.