WHO WE ARE

 

The University of Dallas is a Catholic university that seeks to educate the whole person, encouraging its students to pursue wisdom, truth and virtue as the proper and primary ends of education. We have consistently ranked as one of the top regional universities in the country. We are dedicated and guided by our Mission.

 

SUMMARY

 

UD is currently seeking a Conference Coordinator who reports to the Conference Services and Summer Operations Manager. The coordinator assists with operational management of conferences, camps and special events and manages conference assistants. Work is very service oriented and requires flexibility in work schedule and prioritizing duties.

 

 

PRIMARY RESPONSIBILITIES

 

Administrative 30%

• supervise student staff and manage staff work/shift schedule; payroll input.
• create and manage client invoices, spreadsheets and forms (MS-excel, word)
• communicate with internal conference stakeholders (housing, custodial housekeeping, facilities/HVAC/ grounds, police/safety, audio-visual, food service)

Operations 40%

• review & implement of venue logistical functions; coordinate lodging needs.
• assist with venue arrangements, audio/visual, athletic, and other non-housing requests.
• monitor conference activities and act as on-site contact for conference participants.
• report and seek corrective measures to problems relating to conference experience, and evaluate and correct facility/venue maintenance issues.
• inspect lodging venues for damages; report and seek repair/maintenance measures.
• assist in operational management functions as directed.

Concierge/On-Call 25%

• manage evening and weekend check-in/out duties.
• manage customer service calls for apartment lodging.

Special Projects 5%

• assist Conference & Event Services Manager as directed.

 

 

 

 

MINIMUM REQUIREMENTS

• Ability to work independently.
• Ability to adapt to a fast-paced environment and handle multiple tasks.
• Knowledge of MS-Excel & Word.

 

PREFERRED QUALIFICATIONS

• Bachelor’s degree.
• Experience working with youth and young adults a plus.

 

ADDITIONAL INFORMATION

 

• Dates of Employment: June 1-August 12, 2025
• Work schedule is 32-36 hours per week; office hours Mon-Fri 10:00a-5:30p but adjusted to conference clients’ schedule; must be available for occasional night and weekend assignments.

 

 

 

BENEFITS

 

UD provides competitive pay and benefits, including eligibility to participate in medical, dental, vision, life and disability insurance; employee events; a health and wellness program; a free fitness center; competitive leave programs; tuition waiver, tuition exchange for employees and their families; and matching retirement plan contributions.

 

If this sounds like the job for you, apply online at: https://hr.udallas.edu/apply/

 

 

The University of Dallas seeks to recruit, develop, and retain faculty, staff and administration of the highest caliber.

The University is an Equal Opportunity Employer and encourages applications from individuals who will enhance our community and advance our Mission.