Temp Administrative Assistant

Administrative Assistant, Temp

Ministry: Mother of Mercy Free Medical Clinic
Primary Office: Manassas
Hours per Week: 40

Starting Hourly Rate: $19.75
Telework Available: No

This is a temporary position through late March/Early April

Position Description:
Responsible for administrative duties at the clinic to ensure operational effectiveness and efficiency.

Position Responsibilities:
• Respect client and employee rights and privacy ensures security of protected information, practices, in an ethical manner and is compliant to the agency’s compliance program and privacy policy.
• Manage reception/front desk area including: phone calls, mail, greeting clients, patients and visitors
• Conduct eligibility screens for clients desiring free health services
• Make follow up calls to patients and clients as needed
• Make deposit and process payments
• Obtain and maintain office supplies
• Provide administrative support to Program Director, Site Supervisor and Clinical Staff as needed
• Maintain a volunteer schedule and train volunteers in their duties
• Attend meetings, fairs, and other events as needed representing the clinic, which may take place some nights and/or weekends.

Qualifications & Skills:
• As the first point of contact for visitors and callers, must maintain a polite and professional demeanor, treating every client with respect and a smile.
• Must be able to handle multiple competing demands and meet deadlines.
• Must be able to adapt to changes in the work environment and help initiate organized responses.
• Display willingness to problem-solve and make decisions using sound and accurate judgment.
• Excellent interpersonal skills needed.
• Proven ability to maintain strict confidentiality in communication with others.
• Proficiency in Microsoft Office required.

Education and Experience:
• High School Diploma/GED required; further education and/or medical training a plus
• Must be fully bilingual (English/Spanish)
• Minimum 6+ months of directly related experience
• Experience in a customer service environment strongly preferred
• Understands the workings of the Catholic faith

Physical Demands:
• Must be able to communicate verbally with patients in person and on the phone
• Occasionally lift and carry up to 25lbs
• Have the hand eye coordination and manual dexterity needed to operate a computer/keyboard, photocopier, telephone, and calculator
• Stand for extended periods of time, push, pull and reach; occasionally bend, sit, stoop and stretch

Thank you for your interest in joining Catholic Charities, Diocese of Arlington in the crucial work we do. Catholic Charities appreciates the time and effort it takes to submit an application.